Our Commitment to Privacy

hr inspire Ltd is committed to protecting the privacy of all personal information provided through our website and in the course of undertaking business or contact with us.

Please read this Policy carefully and contact us if you have any questions about our privacy practices or your personal information choices.

This Privacy Policy describes the types of personal information we collect, how we use it, with whom we share it, and the choices you can make about our use of the information. We also describe the measures we take to protect the security of the information and how you can contact us about our privacy practices.

Why does hr inspire process personal data?

We may process personal information about you in different ways depending on our relationship with you.

Customer – We need to process data on behalf of our customers to facilitate the employment relationship service support for their organisation.

Legal – In some cases, we need to process data to ensure that we are complying with our legal obligations.

Candidates – To enable us to represent and provide job opportunities to candidates.

Equal Opportunities – Where hr inspire processes other special categories of personal data, such as information about ethnic origin, sexual orientation or religion or belief, this is done for the purposes of equal opportunities monitoring at the request of the customer. Any data collected for these purposes will be anonymised and expressed consent will be sought, which can be withdrawn at any time.

Personal information we hold

The information we collect, hold or you may choose to provide can include any of the following (but isn’t limited to) and can depend on the services we provide:

– Name, surname, title, date of birth, gender, national insurance number, nationality, marital status, next of kin, dependants

– Address, email, phone numbers, emergency contact

– Financial Bank details

– Terms and conditions of employment including remuneration, benefits, pension, working pattern

– Ethnic origin, sexual orientation, religion or belief, medical or health conditions

– Entitlement to work in UK, information about criminal records

– Qualifications, skills, experience, employment history

– Attendance at work, holidays, sickness, family leave, etc.; disciplinary or grievance; performance assessments or development plans

– Medical or health conditions

This information may be collected or provided to us by customers in a variety of ways. For example, data might be collected through application forms, CVs or resumes; obtained from passports or other identity documents such as driving licences; from forms completed at the start of or during employment; from correspondence whether by email, post, fax or telephone; or through interviews, meetings or other assessments.

In some cases, we may collect personal information from third parties, such as references supplied by former employers, information from employment background check providers, information from credit reference agencies and information from criminal records checks permitted by law.

Who has access to data?

Personal information will only be accessed by parties who have a legitimate need, including our members of staff and third parties who deliver HR Consultancy, recruitment, payroll, marketing, IT or training teams, if access to the data is necessary for performance of their roles.

hr inspire may share personal data with third parties in order to perform their duties as agreed with customers or candidates.

How does hr inspire protect data?

hr inspire takes the security of your data seriously. hr inspire has internal policies, controls and technology in place to to ensure that personal data is protected, not lost, accidentally destroyed, misused or disclosed, and is only accessed as required to deliver our agreed activities and duties.

Where hr inspire engages third parties to process personal data on its behalf, they do so on the basis of written instructions, are under a duty of confidentiality and are obliged to implement appropriate technical and Company measures to ensure the security of data.

Managing your Marketing Preferences

We may wish to provide you with information about new products and services, which may be of interest to you. This communication may occur by e-mail, telephone, post or SMS. We will seek your consent for this where necessary under Data Protection Law.

You have the right to ask us not to process your personal data for marketing purposes at any time. This means you can change your mind about receiving marketing communications from us when you have previously consented to this. You can opt-out of receiving such communications by clicking the “unsubscribe” link on any email that we send to you or by emailing us at dataprotection@hr-inspire.com.

Please note that marketing communications are not the same as “information only” communications and that consents are not usually required in order for us to communicate with you about the products or services you have enquired about or have signed up to obtain, using contact details you have provided for this purpose.

For how long does hr inspire keep data?

We retain personal information for as long as we reasonably require it for legal or business purposes. In determining data retention periods, the Company takes into consideration the data retention minimum requirements, local laws, contractual obligations, and the expectations and requirements of our customers and suppliers. When we no longer need personal information, or when you request us to delete your information, where this is legal, we will securely delete or destroy the information.

Your Rights

We respect your right to access and control your information, and we will respond to requests for information and, where applicable, will correct, amend, or safely delete your personal information.

You have the right to request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it. If you request access to your personal information, we will gladly comply, subject to any relevant legal requirements and exemptions, including identity verification procedures. Before providing data to you, we will ask for proof of identity and sufficient information about your interaction with us so that we can locate any relevant data.

If you would like to exercise any of these rights in relation to your personal information, please contact us at data.protection@hr-inspire.com.

Your right to complain to the data privacy supervisory authority

Without prejudice to any other administrative or judicial remedy you might have, you have the right to lodge a complaint with the UK’s Information Commissioner if you consider that hr inspire have infringed applicable data privacy laws when processing personal information. In the UK the Information Commissioner’s Office can be contacted using the following link: https://ico.org.uk/.

Automated decision-making

We do not process any information based on automated decision making.

Updates to our Privacy Notice

This Privacy Policy was updated on 1st September 2019 and may be updated periodically and without prior notice to you to reflect changes in the law and/or hr inspire’s privacy practices.

How to Contact Us

If you have any questions or comments about this Privacy Notice, hr inspire’s privacy practices or if you would like us to update information or preferences you provided to us, please email us at data.protection@hr-inspire.com, or write to us at:

hr inspire ltd
64-68 Akeman Street,
Tring, Hertfordshire
HP23 6AF